About Electrotherm Ltd.

Electrotherm Corporation is a mid-sized enterprise operating in the IT services sector with a diverse workforce spread across multiple locations. The HR department faced challenges managing various HR processes using separate tools and manual Excel-based processes. The existing setup included different applications for Travel & Expense, Employee Tracking, Time Sheet, Recruitment, Payroll with TDS management, and there were specific requirements for Onboarding, Travel Desk, and Visitor Management.

Challenges

Excel Dependency: The HR department heavily relied on Excel sheets for managing employee data, attendance records, and payroll calculations, leading to inefficiencies, data inconsistencies, and a lack of real-time updates.

Disparate Applications: Multiple standalone applications were being used for various HR functions, leading to data silos, increased complexity, and a lack of holistic insights into employee data.

Specific Onboarding, Travel Desk, and Visitor Management Needs: The client had specific requirements for streamlining the onboarding process, managing travel requests efficiently, and implementing a visitor management system. Existing solutions were either not meeting these needs or required manual interventions.

Our Solution

Comprehensive HRMS Integration

We implemented a fully integrated Human Resource Management System (HRMS) that consolidated all HR functions into a single, unified platform. This streamlined processes, reduced redundancy, and provided real-time access to critical HR data.

Excel Automation

We introduced automation tools to replace manual Excel-based processes. Employee data, attendance records, and payroll calculations were automated, reducing errors and improving data accuracy.

Unified Travel & Expense Management

Integrated the Travel & Expense module within the HRMS to simplify the travel request and reimbursement process. This not only reduced manual effort but also improved transparency and compliance with corporate travel policies.

Customized Modules

Developed tailored modules for Onboarding, Travel Desk, and Visitor Management to meet the client’s specific needs. The onboarding module facilitated a smooth transition for new hires, the travel desk module streamlined travel-related processes, and the visitor management module enhanced security and efficiency in handling external visitors.

Single Sign-On (SSO) Integration

Implemented Single Sign-On functionality to provide employees with seamless access to all HR functions within the integrated HRMS software. This reduced the need for multiple logins and enhanced user experience.

Mobile Accessibility

Developed a mobile-friendly version of the HRMS to allow employees and HR personnel to access essential HR functions on the go, improving accessibility and responsiveness.

Results

Efficiency Gains: Significant reduction in manual effort and time spent on HR processes, resulting in increased efficiency across the HR department.

Data Accuracy and Consistency: Automation and integration led to improved data accuracy, reduced errors, and ensured consistency across different HR functions.

Cost Savings: Consolidating disparate applications and automating manual processes resulted in cost savings for the client, both in terms of time and resources.

Improved Employee Experience: Employees experienced a more seamless and user-friendly HR interaction, with streamlined onboarding, travel processes, and enhanced accessibility through mobile devices.

Enhanced Compliance: The integrated HRMS facilitated better compliance with company policies, industry regulations, and tax requirements, particularly in the areas of payroll and TDS management.

Conclusion

The implementation of an integrated HRMS software not only addressed the specific challenges faced by the client but also provided a foundation for future scalability and adaptability to evolving HR needs. The customized modules for Onboarding, Travel Desk, and Visitor Management further enhanced the client’s HR capabilities, ensuring a more efficient and user-friendly HR environment.